Job Purpose:
Provide
administrative support to the accounts team by undertaking clerical tasks
outlined below. To follow CCS procedures and policies, and maintain well
established good relations with our staff, customers and suppliers.
This is a busy and
challenging position within a fast-moving business that requires a very keen
eye for detail and a high level of numeracy and accuracy. You will need to be
well organised, able to prioritise tasks, work alone and as part of a team.
To be responsible
for the valuation / payment certificate / invoicing process for numerous
clients, ensuring invoices are accurate and in line with CCS processes and
ensuring all queries are dealt with in a timely manner by liaising directly
with clients and operational departments within CCS.
Key Responsibilities:
- Lead the team on a daily
basis ensuring key tasks / deadlines are met
- Purchase Ledger: Process and
match purchase invoices and credit notes for all suppliers. Maintain
records of disputed items, issue and request credit notes, and reconcile
statements.
- Sub-contractors:
Process/match invoices in line with CIS regulations, update statements,
issue pay slips, process payments, and address pay-related queries.
- Credit Card Processing:
Reconcile receipts and statements.
- Administrative Tasks: Handle
post, timesheets, printing, filing, scanning, and shredding of
confidential documents.
- Customer Service: Answer
telephone calls, addressing customer and supplier requirements or
redirecting to the appropriate department.
- Ad Hoc Tasks: Perform
additional duties as required.
Skills/Qualifications:
- Sage 50 Accounts / Sage
Intacct
- Microsoft Office
- Reporting skills,
administrative and writing skills.
- Following processes,
organisation and the ability to analyse information.
- Professionalism, problem
solving and communication skills.
- Strong Excel Skills,
including VLOOKUP and pivot tables.
- Experience 2 years+
- AAT Qualification
Personal Attributes:
- You pride yourself on truth
and share knowledge for the greater good.
- You are committed to
improvement and are an active team participant.
- You accept responsibility for
your role and promote ownership in others.
- You have a desire to be
successful and achieve goals, whether small or large.
- You are flexible to meet
business needs and actively work towards expanding your knowledge and
skills.